February 20-22, 2026
BMO Stampede Park
2026 Exhibitor Kit
Everything you need to "know before you show"Welcome to the 2026 Calgary Boat and Outdoors Show Exhibitor Kit
ATTENTION EXHIBITORS:
- No vehicles allowed in the building during move in without permission from show management
- No children (under 16) are allowed on the show floor during move in or move out as it is considered a construction zone during these times
TABLE OF CONTENTS
GENERAL INFORMATION
2026 SHOW HOURS:
| Show Days: | Show Hours: | Exhibitor Access: |
| Friday, February 20, 2026 | 12:00 pm - 8:00 pm | 8AM |
| Saturday, February 21, 2026 | 10:00 am - 6:00 pm | 9AM |
| Sunday, February 22, 2026 | 10:00 am - 4:00 pm | 9AM |
Exhibitor access to the show floor is only allowed 1 HOUR prior to show open on show days with the exception to opening day with your exhibitor badge.
SHOW FACILITY
Calgary Exhibition + Stampede
BMO Centre, Stampede Park
1912 Flores Ladue Parade SE
Calgary, AB T2G 2W1
SHOW OFFICE
Room 101
*Marketplace Events Team is ONLY at this location during the week of the Show: Wednesday, February 18, 2026 - Sunday February 22, 2026.
SHOW FLOOR PLAN
EXHIBITOR BADGES
All exhibitors need to display their badge on show days to gain admittance to the show floor.
Exhibitors are given the minimum number of badges allotted to their booth automatically (see chart below) with no form needing to be filled out. If the number of badges needed for your staff doesn't exceed the amount shown below, then simply have your staff check in at the Show Office or before the show to receive their badge.
Please note that badges do not display exhibitor or company names but there is room to put in your personal business card.
| 100 square feet | = | 5 free badges |
| 200 square feet | = | 8 free badges |
| 300 square feet | = | 10 free badges |
| 400 square feet | = | 12 free badges |
If you need more than the number of badges allotted to your booth, please fill out the Exhibitor Extra Badge Form and send to Marla at marlak@mpeshows.com no later than February 5, 2026.
DO NOT LEAVE YOUR BADGES IN YOUR BOOTH as you need them to gain access to the show floor. Replacement badges are $10 each if lost, left at home, left in booth, a dog ate them etc.
BOOTH GUIDELINES
Review the booth guidelines to make sure your booth is designed to meet Marketplace Events and Calgary Stampede Event Services' standards:
- Calgary Stampede Safety Guidelines
- Calgary Fire Department Indoor Special Event Requirements
- City of Calgary Open Flame Permit
- Sheds, Canopies, Temporary Structures - Calgary Fire Department
- Natural Gas Rules and Regulations
*Please note that the Calgary Fire Department requires all materials (sheds, canopies, tents, temporary structures including signage in and hung above a booth) must be approved for indoor use and have a permanently attached label indicating conformance to CAN/ULC–S109, “Flame Tests of Flame-Resistant Fabrics and Films.”
ELECTRICAL | HOUSEKEEPING | PLUMBING | INTERNET
CALGARY STAMPEDE EVENT SERVICES
Calgary Stampede Online Order Portal: CLICK HERE
Stampede Exhibitor Services Order Form Package: CLICK HERE
Deadline for Early Bird Pricing: JANUARY 29th, 2026 - orders made after this date are subject to a price increase
Services Available:
- Signage Hanging
- Electrical
- Ceiling Lighting
- Floor Lighting
- Plumbing
- Telecommunications
- Internet and Computer Rentals
- Pre-purchased Exhibitor Parking Passes
- Water Hookups
- Holding Tank Rental
Other Calgary Stampede Information:
Any exhibitor that would like to sample any food or beverage items (coffee, snacks etc) must fill out Calgary Stampede's Sample form, Along with a form from Alberta Health Services (see further down this page). Click HERE for the Stampede Sample Form. Please send the completed form to exhibitorservices@calgarystampede.com and cc marlak@mpeshows.com. The form must be submitted no later than January 23th, 2026.
Find Your Way Through Stampede Park - Calgary Stampede Park Map
Menus will be available on site at the Calgary Stampede Order Desk or through the Exhibitor Concierge team who will present on the floor during move-in and for the duration of the event. Payment (credit/debit) will be required when placing the order.
Exhibitors will have to place their orders at least 2 hours before the meal service daily. It will allow time for the kitchen team to prepare their meals, make the packages and make sure that everything is displayed perfectly for when the food is delivered to the exhibitors.
The Exhibitor Concierge team will provide the delivery of every “lunch box” directly to the exhibitors’ booths. These customized deliveries will be available at 2 different times options for every meal. This will allow exhibitors to take their break at their convenience, according to the hours of operation of the event.
Decorator Services
The Calgary Home Shows has partnered with Global Convention Services as our Show Decorator. The order process has changed from previous years, and there will no longer be a link in our Exhibitor Kit to order. Instead, Global will email exhibitors directly with information to sign up for their online ordering portal. Please keep an eye out for their emails and email address: essgroup@globalconvention.ca
Deadline for Advance Pricing: JANUARY 29th, 2026
Order Deadline: FEBRUARY 12th, 2026
Any orders placed after this date and/or onsite are not guaranteed and are subject to availability, price increase and cannot be placed online. Please contact Global at essgroup@globalconvention.ca, or call 587.324.4821 if you need any assistance.
Here is the Global Exhibitor Kit for pricing reference. Please note THIS FORM IS NOT MEANT FOR ORDERING, it is for reference only. You will receive a direct email for ordering from Global Convention Services.
Services Available:
- Furnishings (tables, chairs, etc.)
- Carpet & Under Padding
- Specialty Furnishings
- Exhibits and Accessories (Booths)
- Signs and Graphics
- In-Booth Forklift Service
- AV Equipment/Services
- Janitorial Services
Shipping, receiving & Customs Forms
Calgary Stampede does not accept packages more than 1 day prior to the show. All packages and crates must be prepaid, labeled, and addressed correctly. Please click HERE for details about shipping to Calgary Stampede.
Global Convention Services is able to accept and store freight before the show should you need to ship anything earlier. Please note that Global is NOT a shipping or logistics company. This is a paid service and requires you to fill out forms, provide a waybill and have correct labels affixed to each item. Please contact Global Convention Services at 587.324.4821 or essgroup@globalconvention.ca.
ENHANCE YOUR COMPANY’S ONLINE EXHIBITOR LISTING
Maximize your business’s exposure and attract more customers by upgrading your exhibitor listing. As an exhibitor, you have a basic listing live on the website, and now you can Enhance It! This is included in the contracted space cost and is no additional charge.
Within 24 hours, you will receive an automated email providing a link to elevate your listing. This link gives you the flexibility to make updates and changes to your listing as frequently as you like until one day after the show ends. Your listing will stay active for as long as you participate in the show.
If you have any questions regarding the online exhibitor listing or if you do not receive the email with the link, please email our Digital Coordinator at JenK@mpeshows.com.
REQUIRED READING & FORMS
Forms to Return
| Form | Details | Due |
| Safety Regulations Consent Form | Please read the Workplace Health & Safety Bulletin prior to completion of form | February 6, 2026 |
| Contest Request Form | Any company wishing to hold a prize give-away or contest of any kind at the Show, must complete and submit this form for approval. | February 6, 2026 |
| Exhibitor Extra Badge Form | Require additional Badges? Complete this form and submit it to Marla - marlak@mpeshows.com | February 6, 2026 |
Required Reading
| Form | Details | Due |
| Rules and Regulations | Important Rules, Regulations & FAQ's for the show, services and venue. | N/A |
| Enhanced Exhibitor Listing Info | Have you completed enhancing your online company listing? Your Online listing is what Consumers will see about your company before attending the show. Please reach out to Jen if you do not have your unique link. | ASAP |
Other Important Reading:
OFFICIAL SHOW HOTEL
Hotel Blackfoot offers a vibrant, full-service experience just minutes from downtown and close to many local attractions. As one of the top Calgary hotels, we welcome business and leisure travelers to rest, rejuvenate, and enjoy everything Calgary, Alberta, has to offer. Click here for more information about our show hotel!
Hotel Info: Hotel Blackfoot 2026 Calgary Boat and Outdoors Show
SHOW INSURANCE
Proof of trade show insurance is mandatory. Please email a COI to Marla before February 6, 2026 - marlak@mpehsows.com. Your provider should be able to do this fairly quickly.
- Insurance must include exhibitor/vendor or trade show coverage (speak to your provider to see if you are covered for this already, or if you need extra coverage)
- Move in and move out dates must be included in your coverage
- Liability coverage should be for a minimum of $2 million
- We require that we are listed on your policy as additionally insured. Please ensure we are listed as:
Marketplace Events LLC
PO Box 70060 Rimrock Plaza PO
Toronto, ON M3J 0H3
If you are looking for a provider, these providers all have exhibitor insurance options: Hub Insurance, PAL, duuo, Zensurance
EXHIBITOR MOVE IN AND MOVE OUT
The Calgary Boat and Outdoors Show and BMO Centre use Voyage Control to facilitate a smooth move in for exhibitors. Within Voyage Control, you will book a specific date and time to bring your vehicle to the loading apron (please note that vehicles are not allowed on the show floor without prior approval from Show Management, dollies are available to bring items to your booth). If you have not created a profile in Voyage Control before, you will need to do so before booking your time. The Calgary Boat and Outdoors Show will send emails containing booking codes and times, approximately 4 weeks before the show. If you did not receive the email, please check your junk folder, or contact your Exhibit Sales Consultant.
“Should I book a move in time even if I only have a few items to unload?”.....Yes! To ensure a smooth and stress-free move in, please book a time at the loading aprons, even if it ‘s just a few items.
Please note, the BMO Centre will not allow access through the front entrance or side doors.
Move Out:
Sunday, February 22nd, 2026 4PM - 10PM
Removal or dismantling of exhibits or exhibit materials is NOT permitted before the closing of the show (4PM on Sunday). Exhibitors may face disciplinary action if found breaking this rule.
You do not need to book a move out time. At 4:01pm, you may start dismantling your booth. After 5 pm, carpets are rolled up and dollies/forklifts etc. may be used for your items. To bring your car to the apron, Stampede staff must see that your booth is completely dismantled, once confirmed, you can pull up your vehicle.
The halls are considered a construction zone during these hours. Absolutely no children under the age of 16 are permitted on the show floor during this time.
PARKING
Calgary Stampede no longer has parking passes as the City of Calgary now manages the lots. Parking is $18 per day, with the exception of the Remington lot off of 11th Ave SE, which is discounted to $12 per day. Click HERE for the Calgary Parking website.
FOOD AND BEVERAGE
The following items are required if you are a food and alcohol or non alcohol beverage exhibitor. Please look through the Special Events Food Vendor Package HERE to see what applies to you. You may also need this information to complete the form:
Event Name: Calgary Boat and Outdoors Show
Event Address: BMO Centre, 1912 Flores Ladue Parade SE, Calgary, T2G 2W1
Organizer Name: Marla Kimball
Organizer Phone Number: 780-882-7347
Organizer Email: marlak@mpeshows.com
Food and Non Alcoholic Beverage Exhibitors:
Caterers, restaurants, bakeries, café, etc.: Exhibitors who use commercial kitchens, please read the information and fill out the form HERE no later than January 16th, 2026.
Mobile Vendors (Food truck, mobile cart, etc.) Submit your business name & decal numbers to Marla no later than January 16, 2026.
Are you planning to sample your goods? Or perhaps you'd like to offer potential clients a coffee or a treat? Calgary Stampede and AHS require you fill out the forms below and submit no later that January 16, 2026. Please send the Stampede Liquor Sampling Permit Form to eventservices@calgarystampede.com (include marlak@mpeshows.com). Samples are restricted to a 2-ounce liquid portion (maximum) or a toothpick size food portion (maximum). Calgary Exhibition and AHS reserves the right to close any concession not following regulations.
Stampede Food Sampling Application
AHS Special Event Vendor Notification
Alcoholic Beverage Exhibitors:
Please fill out the following forms. Please send the Stampede Liquor Sampling Permit Form to eventservices@calgarystampede.com (include marlak@mpeshows.com) no later than January 16, 2026.
Stampede Liquor Sampling Permit Form
AHS Special Event Vendor Notification
Other food and beverage information:
SOCIAL MEDIA
#YYCBOATOUTDOORS
Share your show pics or your outdoor adventures with us.
Hashtags:
In efforts to protect potential joint customers from fraudulent events and scammers, we request that you do not create your own Facebook Event. This helps us manage ticket sales for the event, and ensures that our team are available to support both exhibitors and potential attendees with any questions, comments, or concerns that they have. Please feel free to reach out to your show manager or show marketing manager with your companies’ Facebook page and we can add you as a co-host to the official event.
Click Here to go to our Facebook Event - Coming Soon!
Click Here for the Social Media Marketing Kit
EXHIBITING TIPS
TRAFFIC DRIVERS
Web Button: Increase traffic to your website with our free online button linking your customers to discounted tickets to the show. Let us know when our button is posted on your website, and we will email you an additional 10 free tickets to the show.
*Please note the ticket purchase page will be live closer to the show*
Deadline: January 30, 2026
Follow These Easy Steps:
- Right click on button (below) and save
- Load image onto your website
- Hyperlink the image links to our Ticket website: https://calgaryboatandoutdoorshow.mpetickets.com/
- Email Marla Kimball with a link to your website to verify the web button has been added
Promo Codes: Offer your Social media followers, clients, friends and family a discounted price on tickets by letting them know your promo code. You should have received your promo code automatically in an email that was sent out. If you don't see this email, reach out to Marla Kimball for more information.
SCAM WARNING
As per our privacy policy, Marketplace Events is a permission-based email sender. We do not share, rent, or sell any email lists.
We strongly recommend that all exhibitors be extremely vigilant when it comes to giving your information to any company that you are not familiar with. If you have any questions about whether or not a company is warranted in reaching out to you regarding your participation in the Show(s), please don't hesitate to reach out to your Exhibit Sales Consultant
CLICK HERE for more information.
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